SMTX Consulting: your files, software and devices, sorted.

THE PROBLEM YOU HAVEN'T NOTICED

One question for your type of business.

Most small teams can't answer this straight away. Pick yours.

WHAT YOU GET

A short report you can act on this week.

After half a day on site you get a written report within 3 working days. Here's what one looks like.

Health Check report: a 12-person practice

SAMPLE · EXAMPLE FIGURES

AmberPeople and access2 people who left still have email. No two-step login on the shared inbox.

RedSoftware and subscriptionsPaying for Dropbox and OneDrive, and 4 licences nobody uses.

RedFilesClient files in 5 places. The 60-second test took 3 minutes on average.

AmberCommunicationClient questions arrive in personal WhatsApp groups.

GreenDevicesAll laptops updated and encrypted. One 7-year-old PC to replace.

AmberSecurity basicsRouter still on its default password. Backups never test-restored.

SAVINGS FOUND£1,140a year, from cancelled and merged subscriptions

Quick wins for this week (free)

Remove the two leavers' email accounts
Turn on two-step login for the shared inbox
Change the router's default password

Tool	What it's for	Per month	Licences used	Action
Dropbox Business	File storage	£45	3 of 9	Cancel, move to OneDrive
Microsoft 365	Email, Office, OneDrive	£126	12 of 14	Drop 2 licences
Zoom Pro	Video calls	£13	1 of 1	Cancel, use Teams
Xero	Accounts	£33	3 of 3	Keep

TRY IT NOW

The 60-second test.

Ask someone on your team to find one of these. Start the clock.

The latest version of your price list or rota
A customer's last invoice
Last month's figures

00:00

Under a minute and you're ahead of most.

IT STAYS TIDY

Your team learns to keep it that way.

The point isn't to need me forever. It's a setup your staff can run themselves.

ONE HOME

Everything in one place

One place for your files, sensible folders, clear names, and the right people seeing the right things.

ONE SESSION

Short training

One short session with your team: where things go, how to share, how to add and remove people.

ONE PAGE

A guide on the wall

A one-page guide in plain English, so new starters get it right from day one.

HOW IT WORKS

Four steps. You decide at the end.

Start with a 15-minute discovery call. Book the Health Check and the call is free: the £10 comes off your Health Check price. I'll explain that price on the call, once I know what you need.

1

Discovery call15 minutes on what's slowing you down. £10 to book, taken off your Health Check, so it's free if you go ahead.

2

Health CheckHalf a day on site. Your team logs in, I look. Nothing gets changed.

3

Your reportWithin 3 working days: red, amber or green, the savings found, quick wins.

4

You choose what happens nextThe report is yours either way.

OPTION A

Do it yourself

Follow the quick wins and step-by-step fixes in your report. Every fix is in plain English, so your own team can do it.

The full report and fixes
Quick wins for this week
A one-page guide for your team

No further cost

OR

OPTION B

Have me do it

I do the tidy-up: one home for your files, your tools connected, and your team trained in one short session.

Files moved, backed up first
Access and leavers sorted
Apps connected, team trained

One fixed price, agreed first

WHAT IT'S WORTH

The hidden cost of messy files.

Hours a year spent looking for files, if each person loses 15 minutes a day. Example arithmetic, not a survey: 15 minutes × 230 working days × team size.

As Health Checks are completed, this section will show real savings found and time given back, with each client's permission.

YOUR DATA

Safe with me.

No passwordsI never ask for, write down or keep them. Your team logs in.

Read-only checksMy device checks look and change nothing.

Backed up firstNothing gets moved until it's backed up.

In writingA signed scope and a data agreement before I start.

Before this I spent two years at Ford's Dunton Technical Centre keeping engineering data, documents and reports in order. See my portfolio.

Your files, software and devices, sorted.